Expense Accounts: List and Explanation

what is an expense account

The company pays all of these employees for their time and efforts. Expense accounts are often looked at under a magnifying glass by business owners. They scour them for any costs that they may be able to cut. However, you need to remember that some expenses are absolutely necessary. As such, you don’t want to cut expenses for the sake of saving money. Changing suppliers may harm you in the long run, even if the product you receive saves you money.

What is the Accounting for Expenses?

Right now let’s move on to talk about accounting ledgers. Utilities – Utilities costs include electricity, water, heat, and even telephone services. There are a number of reasons why you need to track your expenses in an account in business.

What are Accounts Expenses?

Read on to first review what expenses are before diving into the world of expense accounts. The expense accounting noted here is used in an accrual basis accounting system. You can create a separate expense sub-account for all the expenses you have, like rent and insurance payments. And, last but not least, creating an expense account is all part of managing your accounting books. Your expense account should include balances for each sub-account as well as a total expense balance.


what is an expense account

Expenses in double-entry bookkeeping are recorded as a debit to a specific expense account. A corresponding credit entry is made that will reduce an asset or increase a liability. You may have other expenses that require a separate expense account category, like business loan payments. Again, anything you spend money on relating to your business is considered an expense.

Resources for YourGrowing Business

Expenses are recorded in the books on the basis of the accounting system chosen by the business, either through an accrual basis or a cash basis. An expense account is also critical for staying organized and helping you budget. When you separate your business’s what is target profit and how is it calculated expenses, you get a better idea of which expenses are constant and which are intermittent. That way, you can predict future expenses when creating your budget. Expenses are the costs that a business incurs during regular business operations.

Understanding business expense categories helps you with your expense accounts. These are the costs you can expect to see in https://www.quick-bookkeeping.net/ each category. Rent – Businesses that can’t afford to purchase a space to operate usually rent a space from another company.

Expenses are subtracted from revenues to calculate overall equity in the expanded accounting equation and calculate net income on the income statement. When you have an account set up for expenses, it’s important not to charge things to it unnecessarily. Even if you own the business that the allocated money is budgeted for, treat it separately. This can help you avoid any purchases that you may regret making later on. Expenses are income statement accounts that are debited to an account, and the corresponding credit is booked to a contra asset or liability account.

  1. When an employee submits evidence of how an advance was used, the current asset is then recognized as an expense.
  2. Expenses are costs incurred in order to generate revenue.
  3. When you separate your business’s expenses, you get a better idea of which expenses are constant and which are intermittent.
  4. Sub-accounts list out how much you spend on each type of expense.

An expense account helps you track and sort the various expenses your business has during a time period. Expenses in an expense account are increased do insurance payouts have to be counted as income by debits and decreased by credits. Expense accounts are considered temporary accounts, meaning they reset when a new period starts.

Assets are expensed throughout their useful life through depreciation and amortization. Over 1.8 million professionals use CFI to learn accounting, financial analysis, modeling and more. Start with a free account to https://www.quick-bookkeeping.net/the-issuance-of-common-stock/ explore 20+ always-free courses and hundreds of finance templates and cheat sheets. But, there are a number of expense categories you should know about to keep your finances in check and stay legally compliant.


I'm Xavier. I am a professional writer and blogger. It all started when I fell in love with my camera, which was presented to me when I was ten as a birthday gift. Since then, I wanted to become a cinematographer and also succeeded in that. So I am here researching and reviewing the filmmaking gadgets and giving out my top gadgets from the market.I hope you find my review articles interesting and helpful.

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